Manage fleet operations, daily collections, owner distributions, and compliance in one system. Know where each vehicle is, who's responsible, what it's earning, and what's due.
The Matatu Management System is a digital platform for matatu fleet operators to manage day-to-day vehicle operations while keeping collections and finances in one controlled system.
The platform brings together vehicle and driver assignments, fleet records, fines and payment tracking, insurance and compliance renewals, fueling, daily earnings and collections, owner distributions, and loan management.
The objective is simple: give management a clear view of where each vehicle is, who is responsible for it, what it is earning, what is being spent, and what is owed or due — without relying on disconnected manual records.
Connect fleet operations with collections and finances in one system. No more disconnected records.
Vehicle profiles, ownership records, operational status. Track which vehicles are active, assigned, earning, or due for renewal. Complete vehicle history in one place.
Assign drivers and conductors to vehicles. Track assignment history and know who is responsible for each vehicle at any time.
Record daily collections per vehicle. See vehicle and route-level earnings, collection history, and outstanding amounts. Clear view of daily performance.
Track vehicle earnings and distribute to owners. Manage owner records, contributions, and savings. Connect what vehicles earn to what owners receive.
Record fines, incidents, and payments. Track what's been paid and what's outstanding. No more lost fine records or disputed payments.
Track insurance, inspection certificates, and other compliance documents. Get visibility on what's due for renewal before it expires.
Log fuel purchases per vehicle. Track consumption and identify efficiency issues. Record other operational expenses tied to each vehicle.
Handle loan applications and track repayments. Manage member contributions and financial obligations. Keep loan records organised and accessible.
Fleet performance summaries, collection reports, expense breakdowns, owner financial summaries. Consolidated view for faster decision-making.
Different access for management, fleet managers, finance staff, and owners. Each user sees what's relevant to their role.
A detailed demonstration can review the platform against your current fleet structure, collection process, and financial workflows.
See the platform in action and ask questions about how it fits your operation.
We look at your current fleet structure, collection process, owner arrangements, and financial workflows.
Identify any required configuration or integrations to match how your operation runs.
Set up vehicles, users, and workflows. Train your team and go live with support.
The system serves matatu and fleet operators who need to connect vehicle operations with financial management in one place.
The Matatu Management System connects the operational and financial sides of your fleet. A vehicle can be assigned to a driver, generate daily collections, incur fuel and other expenses, have fines or compliance costs recorded, and ultimately contribute to the amount distributed to its owner.
This gives management a single picture of the vehicle and the money associated with it, rather than managing fleet records and finances separately.
Better fleet control: Know which vehicles are active, assigned, earning, due for renewal, or carrying outstanding issues.
Financial visibility: Connect daily collections and vehicle activity with expenses and owner distributions.
Accountability: Maintain clear records of assignments, payments, fines, collections, and financial activity.
Less manual work: Reduce dependence on spreadsheets, notebooks, and disconnected records.
Faster decisions: Give management a consolidated view of fleet performance and finances.
See how a connected fleet system compares to notebooks and disconnected records.
| Feature | Our Matatu System | Notebooks/Spreadsheets | Generic Fleet Software |
|---|---|---|---|
| Vehicle & driver assignments | ✓ Assignment history tracked | Paper records | ✓ Available |
| Daily collections tracking | ✓ Per vehicle, per day | Manual tally | ✗ Not designed for this |
| Owner distributions | ✓ Connected to earnings | Separate calculation | ✗ Not included |
| Fines & payment tracking | ✓ Full history | Easy to lose | Limited |
| Insurance & compliance renewals | ✓ Alerts before expiry | ✗ Manual diary | ✓ Available |
| Fueling records | ✓ Per vehicle tracking | Separate records | ✓ Available |
| Loan & contribution management | ✓ Built in | ✗ Separate system | ✗ Not included |
| Operations + finances connected | ✓ Single system | ✗ Disconnected | ✗ Separate modules |
| Management reports | ✓ Fleet & financial | ✗ Manual compilation | Fleet only |
| Role-based access | ✓ Management, fleet, finance, owners | ✗ No access control | Limited roles |
Fleet and vehicle records, driver and conductor assignments, daily collections and earnings, owner distributions, fines and payments, insurance and compliance renewals, fueling expenses, and loan management — all in one connected system.
Yes. Record daily collections for each vehicle and see earnings history. Get a clear picture of what each vehicle is generating over time.
The system tracks vehicle earnings and connects them to owner records. You can manage owner contributions, savings, and distribute earnings based on what each vehicle has collected.
Yes. Record fines, incidents, and payment status. Track what's been paid and what's outstanding for each vehicle.
Yes. Track insurance, inspection certificates, and other compliance documents. Get visibility on what's due for renewal before it expires.
Different user levels: management gets full oversight, fleet managers handle daily operations, finance staff manage collections and payments, and owners can see their relevant vehicle and financial information.
Yes. Manage loan applications and track repayments. Handle member contributions and financial obligations within the same system.
Fleet performance summaries, collection and earnings reports, expense and fueling summaries, insurance and renewal visibility, and owner financial summaries.
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